Meetings & Minutes
Governance Affairs Calendar
All meetings of the Board of Directors are open to the members. Check out this calendar below to see when the committees of the UTSU are meeting. A full list of the UTSU’s committees, including the contact information for each chair, can be found by visiting our Board Structure & Committees page. Please contact the chair of a committee if you wish to be granted speaking rights, or if you wish to bring something forward at a committee meeting.
Please note that certain committees meet in closed session and are not generally open to viewing by the members. These rules also apply when the Board or any committee votes to move a meeting “in-camera,” thereby only permitting members of the UTSU Board of Directors to remain in attendance.
Annual General Meetings
Minutes from each of the UTSU’s annual general meetings, as well as other general meetings of the membership, are included in the drop-down list below.
Annual general meetings are held each year to approve the UTSU’s financial statements, appoint auditors, provide students with an opportunity to directly engage with their representatives, and confirm amendments made to the UTSU’s Bylaws and Elections Procedure Code. For any questions pertaining to annual meetings, please contact the Vice President Operations at vpoperations@utsu.ca.
2022 Annual General Meeting Minutes
2021 Annual General Meeting Minutes
2021 Special General Meeting Minutes
2020 Annual General Meeting Minutes
2019 Annual General Meeting Minutes
2018 Annual General Meeting Minutes
2017 Annual General Meeting Minutes
2016 Annual General Meeting Minutes
2013 Special General Meeting Minutes
Board of Directors Meeting Packages
The Board of Directors meets monthly to vote on resolutions and decisions made by its committees. Meeting packages are distributed to the Board in advance of the meetings to educate and prepare the Board on the votes they will be expected to make. The packages include the minutes from the previous meeting, minutes from each of its committees, and reports from each executive.
Board meetings are open to the UTSU membership, and the packages are posted publicly on this page to help make the governance of the UTSU as accessible to its members as possible. For any questions or concerns pertaining to the meetings or general operations of the Board of Directors, please contact the Vice President Operations at vpoperations@utsu.ca.
Please note that if you are searching for the minutes of a particular monthly meeting, you will need to access the meeting package for the monthly meeting that took place after the meeting you are searching for.
Current Term (2023-2024)
Meeting packages for Board of Directors meetings from this active term.
Previous Terms
Meeting packages for all Board of Directors meetings prior to May 2023.
Link for the 2022-2023 shared drive
04.30 April 2022 Joint Meeting
05.01 May 2022 Meeting
07. 07 July 2022 Meeting
07.17 July 2022 Meeting
07.31 July 2022 Meeting
08.28 August 2022 Meeting
08.29 August 2022 Meeting
09.28 September 2022 Special Meeting
10.30 October 2022 Meeting
11.27 November 2022 Meeting
01.08 January 2023 Meeting
01.30 January 2023 Meeting
02.26 February 2023 Meeting
03.30 March 2023 Meeting:
04.30 April 2023 Spring Meeting
Monthly Meeting #00 | 2021.04.30 | April
Monthly Meeting #01 | 2021.05.30 | May
Monthly Meeting #02 | 2021.06.27 | June
Emergency Meeting | 2021.07.04 | July
Monthly Meeting #03 | 2021.07.25 | July
Monthly Meeting #04 | 2021.08.29 | August
Monthly Meeting #05 | 2021.09.26 | September
Monthly Meeting #06 | 2021.10.24 | October
Monthly Meeting #07 | 2021.11.28 | November
Monthly Meeting #08 | 2021.12.09 | December
Monthly Meeting #09 | 2022.01.30 | January
Monthly Meeting #10 | 2022.02.27 | February
Monthly Meeting #11 | 2022.03.27 | March
Monthly Meeting #12 | 2022.04.29 | April
04.29 April Meeting
06.11 June Meeting
07.16 July Meeting
08.15 August Meeting
08.22 August Emergency Meeting
09.15 September Meeting
09.28 September Emergency Meeting
10.03 October Meeting
10.22 October Emergency Meeting
11.12 November Meeting
12.07 December Meeting
01.14 January Meeting
01.24 January Emergency Meeting
02.15 February Emergency Meeting
03.07 March Meeting
03.24 March Emergency Meeting (Online)
04.04 April Meeting
04.28 April Meeting
04.29 April Meeting
06.20 June Meeting
07.20 July Meeting
08.02 August Emergency Meeting
08.17 Second August Emergency Meeting (Online)
08.24 August Meeting
09.28 September Meeting
10.10 October Emergency Meeting
10.14 October Meeting
11.25 November Meeting
12.14 Emergency December Meeting (Online)
12.18 Emergency December Meeting
12.29 Emergency December Meeting (Online) — attendance link: here.
01.26 January Meeting
02.11 February Meeting
02.24 February Meeting
03.04 March Emergency Meeting (Online) — attendance link: here.
03.16 March Meeting
04.03 April Meeting
04.29 April Meeting
04.30 Transition Meeting
05.18 May Meeting
06.14 June Meeting
07.15 July Meeting
08.18 August Meeting
09.12 September Emergency Meeting
09.24 September Meeting
10.07 October Meeting
10.19 October Emergency Meeting
11.03 November Meeting
12.06 December Meeting
12.08 December Emergency Meeting
01.27 January Meeting
02.03 February Emergency Meeting
02.09 February Meeting
03.01 March Emergency Meeting
03.31 March Meeting
04.29 April Meeting
May Board Meeting Agenda
May Emergency Board Meeting Agenda
June Board Meeting Agenda
July Board Meeting Agenda
July Emergency Board Meeting Agenda
August Board Meeting Agenda
September Board Meeting Agenda
September Board Meeting #2 Agenda
Emergency September Board Meeting Agenda
October Board Meeting Agenda
November Board Meeting Agenda
November Board Meeting #2 Agenda
December Emergency Board Meeting Agenda
December Emergency Board Meeting 2 Agenda
January Board Meeting Agenda
February Board Meeting Agenda
March Board Meeting Agenda (For forthcoming items, check this Google Drive Folder)
April Board Meeting Agenda – Outgoing Board (PDF)
April Board Meeting Agenda – Incoming Board (PDF)
04 – Minutes Package
03 – Minutes Package (Including Adjournment to Second Meeting)
03 Emergency – Minutes Packages
02 – Minutes Package
01 – Minutes Package
11 – Minutes Package
10 – Minutes Package
09 – Minutes Package
08 – Minutes Package
07 – Minutes Package
06 – Minutes Package
04 – Minutes Package
2014-2015 Executive Reports
03 – Executive Report
02 – Executive Report
01 – Executive Report
11 – Executive Report
10 – Executive Report
09 – Executive Report
08 – Executive Report
07 – Executive Report
06 – Executive Report
BoD Package April 2013
BoD Package March 2013
BoD Package February 2013
BoD Package January 2013
BoD Package December 2012
BoD Package November 2012
BoD Package October 2012
BoD Package with emergency minutes October 2012
BoD Package September 2012
BoD Package August 2012
BoD Package July 2012
BoD Package June 2012
BoD Package May 2012
BoD Package April 2012
BoD Package April 2012
BoD Package March 2012
BoD Package February 2012
BoD Package January 2012
BoD Package December 2011
BoD Package November 2011
BoD Package October 2011
BoD Package September 2011-2
BoD Package September 2011-1
BoD Package August 2011
BoD Package July 2011
BoD Package June 2011
BoD Package April 2011