Open Meetings – UTSU Commissions
Our Commissions provide the chance for you to get involved. Our Commissions are general members’ meetings that operate under the principles of direct democracy – each of our members has a vote! All decisions about campaigns and events are made through our Commissions.
Academic & Student Rights Commission
Protect student rights and build a strong and empowered campus community
• University Governance
• Academic Policies
• Student Rights
• Grade Appeals
Campus Life Commission
Build a strong student life and campus community
• Athletics & School Spirit
• Semi-Formal Unity Ball
• Showcasing Clubs
• Cultural Events
Community Action Commission
Be the change you want to see in the world
• Reduce Tuition Fees
• Transit & Housing
• Government Lobbying
• Community Engagement
• Keeping Education Public
Social Justice & Equity Commission
Build a more inclusive university experience for everyone
• Fighting Discrimination
• Local and Global Issues
• Celebrating Diversity
• Building Inclusivity
Let’s create a more sustainable, environmentally just world
• Food Security
• Public Transit
• Campus Agriculture
• Access to Tap Water
• Emissions Reductions
Annual General Meeting
The University of Toronto Students’ Union (UTSU) Annual General Meeting is coming up! Any full-time undergraduate student can submit proposals for consideration, and can attend and vote.
Date: Thursday October 27th 2016
Location: OISE Auditorium (G162)
Registration: Starts at 17:00pm and ends at 18:45.
Every member at the University of Toronto Student’s Union can participate in this meeting.
Download the package here.
Download the proceedure how-to-guide here.
1. Call to Order and Statements
2. Approval of Agenda
3. Approval of Minutes
4. Presidential Address and Question Period
5. Receipt of Audited Financial Statements
6. Appointment of Auditors
7. Bylaw Amendments
8. Motions Submitted by Members:
8.1. Motion to Amend Budget Process
8.2. Motion to Amend Budget Policy*
9. Other Business
If you have questions about member-submitted motions, please email email@example.com.
Wheelchair accessible. If you have any accessibility requests, require ASL interpretation, childcare, or have other inquiries, please contact Mathias Memmel, Vice-President Internal and Services, by October 20th 2016 at firstname.lastname@example.org or 416-978-4911 x240
Instructions for voting by proxy
If you are unable to attend this meeting, and wish to give another person the authority to vote for you, please complete an online proxy form by visiting https://utsu.simplyvoting.com by 18:00 on October 24th 2016. You can login to the online proxy system starting 09:00 October 18th, 2016.
For the second year in a row, the UTSU proxy form is now online. Please note that due to Canada Not-For-Profit Corporations Act Regulations, the person who is unable to attend the meeting and wishes to give their vote to a proxyholder is the person who must complete the form.
Please see our General Meetings FAQs page for more information on the new online proxy system.
Save time and pre-register
Want to avoid the line-up at registration and have your name printed on your voting card? Our pre-registration will be available for individual members between October 18th and October 24th. If you cannot preregister, you can still register at the door.
 Members of the UTSU include:
- Full-time undergraduate students at the St. George and Mississauga campuses
- Toronto School of Theology students
- Transitional Year Program students
- Students on a Professional Experience Year (PEY) program
Feel free to email any question you want to see answered in this FAQ to email@example.com.
Voting By Proxy
What if I can’t attend?
If you are unable to attend the meeting in person, you may appoint another UTSU member as your proxyholder to attend and act on your behalf at the meeting. Voting by proxy means that you are giving the UTSU member named on the proxy form the authority to vote for you.
If I proxy my vote, can I still go to the meeting?
Unfortunately no. Because you need your voting card to enter and exit the meeting, you cannot attend the meeting if you have proxied your vote.
How do I proxy my vote?
Proxying your vote is easy and secure:
- Starting Tuesday 10 November at 9am you can log into the system at https://utsu.simplyvoting.com. (This is the same website for UTSU elections.)
- Select the person you want to proxy your vote to. You will be unable to select them if the person is not a registered UTSU member or already holds ten proxies (the maximum number allowed by UTSU policy).
- Give instructions to your proxyholder by filling out the options on the form presented.
- Your proxyholder will be sent an email to their @mail.utoronto.ca address to inform them that you have proxied your vote to them.
- If they accept your vote, then you have successfully proxied. If they do not accept your vote, you will have to find someone else to be your proxyholder. Either way, you will receive an email notification to keep you updated.
When is the deadline to proxy?
You must proxy your vote by Tuesday 17 November at 5pm. After this time the online system and UTSU office will be closed.
I’m having a problem using the online proxy system.
If you have any problems with the online system or have an accessibility request, email firstname.lastname@example.org. Simply Voting websites are audited against Section 508 and WCAG-2 accessibility requirements.
I’m going to the meeting. How do I get my friend to proxy to me?
If your friend is unable to come to the meeting, they can proxy their vote to you using the online system. The instructions are above.
Why is the proxy system different?
While still using paper, the proxy system was changed for the last AGM to comply with the regulations for the Canada Not-For-Profit Corporations Act, specifically section 74. (2) (d). The paper system took a lot of time and resources, as each form had to be printed, signed, returned, and hand-verified, and was difficult for members to use. In addition, it offered very little flexibility for students who found the paper form inaccessible. Because of these problems, for this General Meeting, the proxy system has been moved online to remove some of the complications such as having to appoint a back-up proxyholder and having to enter large amounts of students’ personal information. It saves staff time and makes proxying easier for students by allowing us to move the proxy deadline closer to the meeting (in the past, the deadline was a week before the meeting so that staff had enough time to manually verify each form). There is no need for back-up proxyholders, as the online system prevents students from accidentally giving their vote to someone who is ineligible. Most importantly, an online system offers more flexibility for us to meet students’ accessibility needs. If you have questions or feedback about the online proxy system, feel free to email Tka Pinnock, Executive Director at email@example.com.