UTSU Clubs

The UTSU maintains a policy and mechanism for the recognizing of campus organizations. For the purpose of this policy, all such organizations, wishing to use “University of Toronto Students’ Union” or “UTSU” in their names, and all groups wishing to access Union services and to participate in Union sponsored events, must first be recognized by the Union. Union “members” are defined as University of Toronto Students’ Union (UTSU) members as outlined in UTSU By-Laws, unless otherwise specified. Campus club(s), group(s), and campus organization(s) are used interchangeably and only refer to St. George campus-recognized clubs.


UTSU Club Recognition

What you need before applying:

– Full name of your club
– Description of your club (max. 500 words)
– Most recent copy of your club constitution and membership list ready to upload
– Up to date contact information for 2 primary contacts
– Membership information – how many of your club members are UTSU members? (full-time undergrads at St. George or Mississauga)

Apply For Clubs Recognition

If you have any questions please contact: the Vice-President Campus Life: vpcampuslife@utsu.ca.


UTSU Clubs Policy

Download the UTSU Clubs Policy


Clubs Funding

UTSU recognized clubs can now apply for UTSU clubs funding online through Fluid Review. Visit www.utsu.fluidreview.com to login or create your account. Please note that Fluid Review is also used for clubs recognition. Once your club is recognized, you will be able to find funding applications directly in your Fluid Review account, there is no need to create a new account to apply for clubs funding.
All application forms are in your Fluid Review account.
You should carefully review the eligibility guidelines below before applying.


Eligibility Guidelines

To be eligible for funding, your club must be recognized, and must have attended a training session in this academic year prior to submitting a funding application.

Also, please note the following:

• Your club must follow the guidelines listed our Clubs Policy
• Your club cannot apply for more than one funding level in the same year
• All expenses your club claims must be made in the year your funding is received
• Funding is distributed to your club in installments. See the diagram below.
• We are only permitted issue clubs funding to a maximum eligibility of 50% of your club’s total expenses
• We are not permitted cover the cost of alcohol, capital expenses, executive honoraria, cash prizes, or apparel for your club executives


Summer Funding

If your club hosts events during the summer term, then summer-term funding is for you. Summer-term funding is intended to provide an early reimbursement for clubs that are applying for long-term funding later in the year.
To be eligible for summer-term funding, your club must be recognized, for both the previous and current recognition period and must have attended training session in the previous academic year prior to submitting a funding application.
Summer funding allocations shall not exceed more than $250.

Summer funding will open on June 15th, 2017


Reconsideration Funding

When we finish reviewing applications and allocating funding, we may take another look at Funding Level applications that have submitted receipts totalling their allocation.
Reconsideration funding is intended to provide additional funds to clubs that have shown a need for additional financial resources and responsible use of student funds. Reconsideration funding is limited and won’t effect your club’s application in the following year.
To be eligible for reconsideration funding, your club must have produced receipts for the total funding you have been allocated in addition to receipts indicating even more financial need. Funding is allocated based on whatever funds remain in the clubs budget.


How Funding is Distributed

Your disbursement is based on a 70/30 split:
• 70 percent of your grant will be disbursed automatically.
• The final 30 percent will be disbursed when we receive documentation and receipts from your approved expenses.

Your disbursement is based on a 50/50 split:
• 50 percent of your grant will be disbursed automatically.
• The final 50 percent will be disbursed when we receive documentation and receipts from your approved expenses.

Your disbursement is based on a 40/30/30 split:
• 40 percent of your grant will be disbursed automatically.
• The next 30 percent of your grant will be disbursed when we receive documentation and receipts from at least 40 percent of your allocation.
• The final 30 percent will be disbursed when we receive documentation and receipts from your approved expenses.


Clubs Training

We hold Executive Training sessions each year for all recognized clubs. These sessions help with the learning curve of running a club. It also allows different clubs’ executive members to meet each other, and to learn more about us. There are multiple training dates in the Summer, Fall and Winter school sessions.

Please note: to be eligible for clubs funding, you must have at least one executive member attend one Executive Training Session.

Please email vpcampuslife@utsu.ca for any questions, or accessibility requests.

2017-2018 Clubs Training dates will be announced through the clubs bulletin sent to all recognized clubs.