The UTSU provides funding and other services to recognized clubs. A recognized club is a student group that has been granted recognition for the current recognition year. Recognized clubs are 1) entitled to apply for funding and 2) entitled to receive all other club services. Clubs Services are governed by the Clubs Policy, as outlined in the Policy Manual.

Funding

Funding is allocated by the Clubs Committee on the recommendation of the Vice- President, Student Life in accordance with the criteria outlined in the Clubs Policy.

Regular Funding

Stage 1 – Application

Only clubs which have been successfully recognized by UTSU for the current year may apply for Clubs Funding. Applications must include a description of all planned programming, the cost of each item of planned programming, and all projected revenue and expenses.

At least one member of the club’s leadership team must attend one clubs executive training session to be eligible for funding.

Clubs may apply for funding no earlier than 15 October and no later than 15 December. Applications must include a description of all planned programming, the cost of each item of planned programming, and all projected revenue.

Applications for Year Long Funding submitted after 15 December shall not be considered.

Applications for Fall Semester Funding submitted after 22 November shall not be considered.

Applications for Winter Semester Funding submitted after 15 March shall not be considered.

Stage 2 – Review

The Clubs Committee shall review applications for funding as they are received, such that all funding decisions for Year Long Funding are made by 31 January. 

The Clubs Committee shall review applications for funding as they are received, such that all funding decisions for Fall Funding are made by 31 January.

The Clubs Committee shall review applications for funding as they are received, such that all funding decisions for Winter Funding are made by 31 March. 

Stage 3 – First Installment and Reconsideration 

Conditional Funding – Year Long Funding

Clubs which applied for Year Long Funding, will be allocated a specific amount of clubs funding, verified by 31 December, in which they shall receive their first installment of 50% of the full allocation by 31 January. The second installment shall only be granted given that the clubs presents all of its original receipts by the date 1 April. This is so that clubs show financial responsibility and accountability. Once receipts are received and approved, the club’s second installment will be dispersed by 30 April.

Reconsideration – Year Long Funding

In the event of a discrepancy between funding requested and funding allocated, the club in question may request reconsideration by no later than 28 February. The Clubs Committee shall consider all such requests by 31 March. 

Conditional Funding – Semestered Funding

Clubs which applied for Semestered Funding will be allocated their full amount for the Fall semester by 15 January given that the club submits all of their original receipts (in one PDF file) for Fall semester events by 31 December.

If a club fails to submit all proof of expenses/receipts according to the 31 December deadline, the club will not be eligible to apply for Winter Semester funding.

Reconsideration – Semestered Funding

In the event of a discrepancy between funding requested and funding allocated for the Fall Semester Funding Application, the club in question may request reconsideration by no later than 10 January. The Clubs Committee shall consider all such requests by 24 January.

In the event of a discrepancy between funding requested and funding allocated for the Winter Semester Funding Application, the club in question may request reconsideration by no later than 8 April. The Clubs Committee shall consider all such requests by 15 April.

Stage 4 – Deadlines

Year Long Funding 

When the clubs are allocated their funds, 50% of the allocation will be dispersed immediately. The rest of the allocation will depend on the successful submission of proof of expenses/receipts of club expenses. All original receipts/club expenses must be submitted by 1 April.  All expenses must follow clubs funding guidelines.

Year Long Funding deadline for application: 15 December, Proof of Expenses Submission deadline: 1 April

Semestered Funding

Successful clubs funding applicants for semestered funding will receive their funding in full only if all club expenses are successfully submitted by the outlined deadlines. 

Fall deadline: 31 December

Winter deadline: 1 April

All funding applications will be brought to the clubs committee and funding shall be approved by the clubs committee, on the recommendation of the Vice-President, Student Life.

 

Apply For Clubs Funding

 

Summer Funding

Summer funding shall be allocated by the Clubs Committee on the recommendation of the Vice-President, Student Life. The Clubs Committee shall allocate summer funding on the basis of merit, subject to the considerations and restrictions listed above. Summer funding may not exceed $400.

Stage 1 – Application

Clubs may apply for summer funding no earlier than 15 May and no later than 15 July. Applications must include a description of all planned summer programming, the cost of each item of planned summer programming, and all projected summer revenue. Applications submitted after 15 July shall not be considered.

Stage 2 – Review

The Clubs Committee shall review applications for summer funding as they are received, such that all funding decisions are made by 31 July.

Stage 3 – Issue

Summer funding shall be issued as soon as the total summer funding allocation is approved by the Clubs Committee.

 

Apply For Clubs Funding