The UTSU provides funding and other services to recognized clubs. A recognized club is a student group that has been granted recognition for the current recognition year. Recognized clubs are 1) entitled to apply for funding and 2) entitled to receive all other club services. Clubs Services are governed by the Clubs Policy, as outlined in the Policy Manual.

Funding

Funding is allocated by the Clubs Committee on the recommendation of the Vice- President, Student Life in accordance with the criteria outlined in the Clubs Policy.

Regular Funding

Stage 1 – Automatic Funding

Clubs allocated more than $1,000 in funding the previous recognition period are entitled to automatic funding in the current recognition period. Automatic funding shall be equal to one third (1/3) of total funding received in the previous recognition period.

Automatic funding is issued by 31 October upon recognition.

Stage 2 – Application

Clubs may apply for funding no earlier than 1 September and no later than 15 December. Applications must include a description of all planned programming, the cost of each item of planned programming, and all projected revenue.

Applications submitted after 15 December shall not be considered.

Stage 3- – Review

The Clubs Committee shall review applications for funding as they are received, such that all funding decisions are made by 31 January.

Stage 4 – First Instalment and Reconsideration

Funding shall be issued in instalments. The first instalment shall account for 50% of the total funding allocation, and shall be issued as soon as said allocation is approved by the Clubs Committee. The subsequent instalments shall be issued as described below.

In the event of a discrepancy between funding requested and funding allocated, the club in question may request reconsideration by no later than 28 February. The Clubs Committee shall consider all such requests by 31 March.

Stage 5 – Subsequent Instalments

The second instalment shall account for 10% of the total funding allocation, and shall be issued as soon as the club in question has submitted proof of valid expenses equal to 60% of said allocation. The third and each subsequent instalment shall also account for 10% of the total funding allocation, and shall be issued as soon as the club in question has submitted proof of valid expenses equal to a further 10% of said allocation.

The second and subsequent instalments may be issued concurrently if the club in question has submitted the necessary proof of expenses.

Proof of expenses submitted after 1 April shall not be considered.

 

Apply For Clubs Recognition

 

Summer Funding

Summer funding shall be allocated by the Clubs Committee on the recommendation of the Vice-President, Student Life. The Clubs Committee shall allocate summer funding on the basis of merit, subject to the considerations and restrictions listed above. Summer funding may not exceed $500.

Stage 1 – Application

Clubs may apply for summer funding no earlier than 15 May and no later than 15 July. Applications must include a description of all planned summer programming, the cost of each item of planned summer programming, and all projected summer revenue. Applications submitted after 15 July shall not be considered.

Stage 2 – Review

The Clubs Committee shall review applications for summer funding as they are received, such that all funding decisions are made by 31 July.

Stage 3 – Issue

Summer funding shall be issued as soon as the total summer funding allocation is approved by the Clubs Committee.

 

Apply For Clubs Recognition