Executive Assistant, General

TITLE: Executive Assistant, General
TERM LENGTH: October 2023 to April 2024 (7 months)
COMPENSATION: $18.00/hour
HOURS OF WORK: 10-25 hours / week 

ABOUT US

The University of Toronto Students’ Union (UTSU) is the official student government for more than 38,000 students at the University of Toronto’s St. George Campus, in the heart of downtown Toronto. We lead on service-provision, program development, advocacy, and the development and support of student-leaders. The UTSU is a competitive employer that aims to foster a culture of belonging, community, and shared-leadership within the St. George campus community.

THE ROLE

The UTSU is hiring an Executive Assistant to support the Executive Committee  in delivering on advocacy, research, and service initiatives. The Executive Assistant, General  (EAG) will be responsible for supporting the broader Executive team for any ad hoc projects or initiatives that emerge throughout the term. The ideal candidate is a jack-of-all-trades, with a general interest in student advocacy, event support, research, or student engagement.

This is an hourly, part-time contract position from October 2023 to April 2024. This position is expected to work between 10 to 25 hours per week, though hours are flexible per the demands of the position. The EA, General reports to the President. They work closely with the Chief Executive Assistant, and the broader Executive Assistant team. They may be assigned to various portfolios or projects throughout the term. 

The EA, General will have a commitment to and awareness of equity, diversity and inclusion, access to services, anti-racism and anti-oppression, gender-justice, truth and reconciliation, and anti-poverty, as such principles relate to the student environment. 

KEY RESPONSIBILITIES

The key responsibilities outlined below are interpreted as being descriptive in nature and are not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. 

• Producing, editing, and publishing materials such as reports, surveys, and other research relevant to the various initiatives of the UTSU. 
• Supporting the dissemination of research to the UTSU’s various teams to inform evidence-based approaches to campaigns and services. 
• Providing support to the Board of Directors and members seeking to better understand the UTSU’s work through research and knowledge-sharing. 
• Supporting the Executive Committee in updating public-facing documents as informed by research and administration
• Administrative duties as assigned, particularly: correspondence management, calendar management, email responses or outreach, minute-taking, and other administrative responsibilities that may occur from time to time. 
• Providing direct support to the Executive Committee in the fulfillment of their responsibilities as set out by the Bylaws and Policies of the UTSU

KEY QUALIFICATIONS

• Must be a part-time or full-time student at the University of Toronto St. George Campus
• Demonstrated passion for student leadership, student advocacy, equity, human rights, and improving the lives of students. 
• Excellent time-managements and organizational skills; written and verbal communication skills for a variety of audiences – both for internal and external knowledge sharing.
• Experience in or skills in copy-editing, and/or editing documents that have minor but significant changes. 
• Administrative, organizational, and time-management skills, with a capacity to proactively define, prioritize, and executive tasks and objectives. 
• A strong degree of personal integrity and professionalism. You understand the importance of exercising discretion and confidentiality with sensitive information. 
• Committed to the principles of a collaborative environment, where multiple people come together to work towards shared goals. 
• Some experience with research skills and techniques. Experiences with conducting research to inform advocacy or campaign efforts is considered to be an asset. 

OPERATIONAL REQUIREMENTS

The general operational requirements of the position are as follows

• 10-25 hours per week, though hours are flexible and may go beyond 25 hours depending on the availability of the candidate and the needs of the position.
• General availability during the core hours of operations (9:00am to 5:00pm, Monday to Friday). Hours are flexible, and meetings are likely to shift in the fall semester to include evenings and weekends to accommodate for class schedules. 
• Work is mainly completed seated, at a desk, using a computer. 
• The UTSU operates in a hybrid model, with a requirement to occasionally work in-person at the Student Commons at 230 College Street (or attend events/ initiatives offsite as applicable), as well as work remotely.

This is an hourly position, compensated at $18/hour. 

Term length: October 2023 to April 2024 (7 months)

Please note that the UTSU is an independent non-profit organization operating within the University of Toronto community; this is not a University of Toronto position.

HOW TO APPLY

Submit an application using the application form linked here. In your application form, please be prepared to attach an up-to-date resume. Applications are being considered on a rolling basis, and will remain open until filled. 

We thank all candidates in advance for their interest. Only those selected for an interview will be contacted. 

EQUITY & ACCESSIBILITY

The University of Toronto Students’ Union (UTSU) is committed to fulfilling its mission in an environment that embraces and actively works towards equity, diversity, inclusion and belonging. The UTSU seeks to be proactive in attracting candidates who are members of equity-seeking groups, including but not limited to: women, Indigenous people, people with disabilities, racialized people, and people with diverse sexual orientations or gender identities/expressions. 

In order for us to assess all applications in a fair and equitable manner, please indicate to apply@utsu.ca at the time of your application of any requirement for accommodation, or if you would like someone to contact you about individualized application support.