Motion Submission by Members

Thank you for your interest in the UTSU’s 2020 Special General Meeting (SGM)!

The below information pertains to submission of Agenda Items to be considered at the 2020 SGM.

If you are seeking general information on the SGM, please visit

Members of the University of Toronto Students’ Union are invited to submit Bylaw Amendments, Policy Amendments and Proposals, and Agenda Items to be considered at the 2020 Special General Meeting this October. 

All Agenda Items are to be submitted to Arjun Kaul, Vice-President, Operations at

Dates to know

The deadline to submit is Tuesday, January 21, 2020 at 11:59PM.

Bylaw Amendments

Members wishing to submit Bylaw Amendments to the 2020 SGM are asked to do so by writing a resolution, including any relevant whereas clauses and binding resolutions within the motion, with a title. In addition, members are asked to include an appendix outlining additions in red and subtractions in red with a strikethrough.

Policy Amendments and Proposals

Members wishing to submit Policy Amendments or Policy Proposals are asked to do so in the same manner described for Bylaw Amendments.

Agenda Items for General Discussion

Members wishing to submit items for general discussion are asked to submit the subject or spirit of their discussion item to be added to the agenda.

General Information to Know

All items submitted by members are subject to the approval of the UTSU’s Board of Directors before being officially added to the agenda. Section 163(6) of the Canada Not-for-profit Corporations Act outlines the requirements by which the Board of Directors may not include an item submitted by a member:


(6) A corporation is not required to comply with subsections (2) and (3) if

  • (a) the proposal is not submitted to the corporation within the prescribed period;

  • (b) it clearly appears that the primary purpose of the proposal is to enforce a personal claim or redress a personal grievance against the corporation or its directors, officers, members or debt obligation holders;

  • (c) it clearly appears that the proposal does not relate in a significant way to the activities or affairs of the corporation;

  • (d) not more than the prescribed period before the receipt of the proposal, the member failed to present — in person or, if authorized by the by-laws, by proxy — at a meeting of members, a proposal that at the member’s request had been included in a notice of meeting;

  • (e) substantially the same proposal was submitted to members in a notice of a meeting of members held not more than the prescribed period before the receipt of the proposal and did not receive the prescribed minimum amount of support at the meeting; or

  • (f) the rights conferred by this section are being abused to secure publicity.

For any questions about business to be conducted at the SGM, please email Arjun Kaul, Vice-President Operations at